Trietsch Memorial UMC: Office Manager/Executive Assistant
Date Posted: 4/26/2024
Trietsch Memorial UMC, Flower Mound, TX
Job Description
Qualifications
- Bachelor’s degree or equivalent work experience
- Notary Public, preferred
- Proficient computer skills specifically in Microsoft Office, Fellowship One and Espace, preferred
Duties
Office Manager
- Oversees all office responsibilities including intercompany mail, outgoing mail, phone calls, filing, scheduling, and copies.
- Monitors and maintains all office supplies.
- Assists in developing and overseeing the administration budget.
- Supervises administrative staff to ensure they work productively to support their ministry areas.
- Coordinates, equips, and supervises volunteer/staff coverage for the front desk and main office.
- Ensures front desk administrator/volunteer has up to date schedule and group information.
- Develops and implements office procedures to maximize communication and efficiency.
- Coordinates with IT department on maintenance, rental, and purchase of office equipment.
- Partners with HR to maintain office policies as necessary.
- Assists operations, when necessary, with the scheduling of events and tracking work orders through facilities management software.
- Assists in coordination of room setups/cleanup based on scheduled events.
Executive Assistant
- Works directly with Senior Pastor to support daily routines and responsibilities.
- Coordinates meetings, appointments, deadlines, and travel arrangements.
- Fields, prioritizes, and directs calls/voicemails/emails to the appropriate area for action or handles personally, when appropriate.
- Attends meetings, takes notes of discussion, and prepares minutes/summaries.
- Initiates follow-up of any action items from meetings.
- Handles printing, faxing, mailing, copying, and filing when requested.
- Coordinates planning, details and execution of leadership and staff events, as needed.
- Assists other Clergy and Director of Finance/Operations when necessary.
- Completes additional duties as assigned by the Senior Pastor.
Physical Demands: Frequent: Sitting, Standing, Walking, Fine Manipulation, and Driving
Work Environment: Indoors
How to Apply
Email a resume to Becky Hornback, Director of Finance/Operations/HR, at
Contact Email: [email protected]
Contact Phone: 972-539-8547