University Park UMC: Executive Administrative Assistant

Date Posted: 11/1/2023

University Park UMC, Dallas, TX

Job Description

University Park UMC in Dallas, is looking for an executive administrative assistant to support the Senior Pastor, Executive Pastor and Communications Director. This person would need to be highly organized, have good internal and external communication skills and be able to prioritize and complete tasks with minimal oversight. We are hoping to find someone excited to be part of a team who enjoys working collaboratively and strategically to accomplish our mission: embodying the love of Jesus for the good of our communities. 

Status: Full-time, exempt from overtime

Average hours/week: 40; generally Monday – Friday, 8:45-4:45


Administrative duties for Senior Pastor (SP), Executive Pastor (EP) and Communications Director

  • Manage calendars, tasks lists, email, phone calls, voicemail of SP 
  • Manage voicemail of EP
  • Assist with prep for meetings (Church Council, trustees, PPRC, etc)
  • Organizing and filing, as needed
  • Communicate with church staff and committees on behalf of SP and EP
  • Print worship documents for Communications 
  • Organize and order meals for evening meetings hosted by SP and EP 
  • Other administrative duties, as assigned
  • Serve as liaison between SP and outside organizations (NTC, judicatory bodies, other churches, and non-profits)
  • Complete and submit Annual Charge Conference and Checkout reports
  • Manage Internal Scheduling
  • Assist the Director of Communication with Printing Needs

Duties Specific to Communications Director

  • Print worship bulletins/guides
  • Print documents requested by church members/groups (UWF, Sunday Schools, Missions Ministry)
  • Review communications request forms 
  • Inventory and order office supplies
  • Assist with social media management as able

Other Duties

  • Attend weekly staff meeting, congregational care meeting, and worship meeting
  • Attend evening meetings on occasion, as requested
  • Attend all-church events as requested
  • Greet people in advance of pastor meetings (i.e. family members for funeral planning)
  • Register SP and EP for conferences, seminars, etc.

How to Apply

Email a resume and cover letter to Rev. Emma Williams
Contact Email: [email protected]
Contact Phone: 214-368-1435


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