St. Andrew UMC: Invite Resources Coordinator

Date Posted: 7/22/2021


St. Andrew UMC, Plano, TX

Job Description

Under the direct supervision of the Executive Director of Invite Resources, this position provides executive coordination, project management, bookkeeping, communication and other support as needed for a small ministry start up.

Functions

  • Create and maintain relationships with St. Andrew ministry staff, Invite authors and Invite customers
  • Project Management
    • Oversee small and large organizational projects / initiatives
    • Research, analyze data and make recommendations
    • Create systems and processes to streamline operations
    • Daily oversight of current projects and tasks
    • Assistance with execution of project tasks, as appropriate
  • Bookkeeping in QuickBooks
    • General ledger entry for income and expenses
    • Daily batch reconciliation with sales channels and credit card processing
    • Accounts payable, as needed
    • Monthly P&L reports
  • Strategic Planning
    • Team calendar management
    • Internal and External Communication
  • Direct administrative support for Executive Director
    • Help identify focus areas
    • Calendar Management
    • Document Management
      • Assist with monthly expense reporting
  • Team management support
  • Event support for Invite author book launches
    • Content Creation
    • Registration and room reservations
    • Ordering, tracking and sorting supplies
    • Creating and printing sign in sheets, nametags, etc.

Competencies

  • Intuit Quickbooks     
  • Google Suite (Docs, Sheets, Shared)
  • Excel    
  • Word    
  • Outlook    
  • ACS    
  • Facility Scheduler  
  • Ability to use web-based registration programs (Service U, Constant Contact)
  • Comfortable operating & troubleshooting office equipment (computers, copiers, etc.)
  • Organized         
  • Flexible       
  • Relational               
  • Ability to Multi-Task

Supervisory Responsibility: This position has no supervisory responsibilities.

Position Type and Expected Hours of Work: This is largely a sedentary role; however, some lifting and moving of books is required. The events will require more walking and lifting than typical office requirements.

This position’s regular work days/hours are Monday through Thursday, 8:30 a.m. to 5 p.m., and Friday’s or Sunday’s 8:30 a.m. to 1 p.m.  Occasional evening and weekend work will be expected of this position.

Education and Experience

Required

  • Associate’s degree
  • 3+ years of administrative experience

Preferred

  • Bachelor’s degree
  • 5+ years of executive assistant or related experience

How to Apply

Email a resume and cover letter to
Contact Email: [email protected]
Contact Phone:


 

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