St. Andrew UMC: Administrative Assistant, Congregational Care

Date Posted: 7/12/2022


St. Andrew UMC, Plano, TX

Job Description

Under the direct supervision of the Pastor of Congregational Care, this position provides administrative support for all areas related to this ministry including:

  • Prayer Ministry
  • Prayer Shawl Ministry
  • Hospital Visitation Ministry
  • Memorial Services Ministry
  • CCM Ministry
  • Grief Care Ministry
  • CareerCare Ministry
  • FinanceCare Ministry
  • Wedding Ministry

Essential Functions

  • Data Entry:
    • Prayers
    • Death
    • Staff prayer request from Staff Chapel
    • Process all marriage licenses and update Realm profiles
    • Record all CCM updates in Realm
  • Reports: Extract related daily/weekly/yearly reports
  • Emails:
    • Prayer requests
    • Staff prayer requests
    • Distribute ministry group emails
  • Phone Calls: Receive and make phone calls regarding:
    • Requests for a personal conversation with a pastor
    • A death experienced by a church family
  • Events and Groups:
    • Schedule and facilitate all events for related ministry areas
    • Promote all events and sponsored groups, connect with Events Coordinator as needed
    • Print support materials
    • Assist with room preparation
  • Provide support to Pastor of Congregational Care and Congregational Care Manger and Coordinator
    • Track receipts and complete monthly credit card statements
    • Process and submit check requests
    • Schedule and coordinate meeting requests
    • Submit Creative Requests as needed
  • Other duties
    • Run background checks for all CCMs and update Realm
    • Send Ministry Safe training to all CCMs
    • Process and submit check requests
    • Submit weekly information for worship bulletins, This Week at St. Andrew, etc.
    • Track and send Journeying Through Grief booklets for those in need
    • Provide general assistance and customer service for visitors, emails and/or phone calls

Competencies

  • Good communicational skills
  • Ability to multi-task
  • Outstanding organizational and time-management skills
  • Proficient in Excel, Word and Outlook

Supervisory Responsibility: This position has no supervisory responsibilities.

Physical Demands: None

Position Type and Expected Hours of Work: This is a non-exempt part-time position, 20 hours per week

Required Education and Experience: High school diploma

Preferred Experience: Church ministry experience, Data entry

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

How to Apply

Please submit a resume and cover letter to Jennifer Ellis at
Contact Email: [email protected]
Contact Phone: 214-291-8050


 

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