Prosper UMC: Office Administrator

Date Posted: 7/26/2019

Prosper UMC, Prosper, TX

Job Description

General Duties

  • Database Management
  • Calendar Management
  • Building Access Management
  • Supplies Management
  • Pastoral Assistant
  • Sending meeting requests or general email
  • Submitting details for communications
  • Coordinating meetings/meals

Specific Duties

  • Input and track membership information in the Church Management System and report to appropriate staff members as needed (first-time guest, attendance out of normal pattern, interested in more ministry information, etc.)
  • Assist with Conference reporting for Charge Conference, Check-Out and others
  • Greet visitors to the church office from 9 a.m. to 2:30 p.m., M-TH (exception:  lunch break 12-1 p.m.)
  • Maintain the church calendar and program facility door locks accordingly
  • Maintain and distribute prayer lists and first-time visitor information
  • Respond to routine email and telephone inquiries
  • Route phone call and email inquiries to correct resources
  • Serve as point of contact for facility use and manage requests and scheduling of rooms
  • Serve as point of contact for service calls when a Trustee is unavailable
  • Order background checks for volunteers and track MinistrySafe training
  • Monitor usage of church copier
  • Maintain office, kitchen & janitorial supply levels
  • Take and maintain notes for debriefing of all church-wide events
  • Assist pastor with Lay Leadership Development Team by organizing meetings, preparing materials and taking notes
  • Schedule ushers and communion servers weekly
  • Prepare weekly notecards for pastor to send out to congregation
  • Input and organize new member information, including sending out transfer letters as needed
  • Coordinate special meetings for the Pastor throughout the year, as needed
  • Coordinate the Discovering Prosper UMC luncheons quarterly
  • Order any items the Pastors need
  • Provide Senior Pastor with follow-up reminders as needed
  • Take initiative for new and special projects, as requested by the Senior Pastor


  • Evidence of Christian faith and Christian character
  • Excellent verbal/written communication skills
  • Strong interpersonal skills and dedication to working as a team
  • Proficient in MS Office Suite
  • Excellent organizational skills, attentive to details and committed to following through
  • Will take initiative to complete tasks with minimal supervision
  • Strong commitment to cooperation and hospitality
  • Strong commitment to discretion and confidentiality
  • Capable of maintaining focus, patience and peace in a busy environment
  • Ability to handle conflict with grace
  • Demonstrates learning agility while being coachable and open to grow

Reporting: This position reports directly to the Senior Pastor and is accountable to the Staff-Parish Relations Committee

Part-Time: 20 hours weekly

How to Apply

Email a resume and cover letter to
Contact Email:
Contact Phone: 972-347-2372


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