North Central District: Administrative Assistant

Date Posted: 4/9/2021


North Central District, Allen, TX

Job Description

The District Administrative Assistant is a person who has top notch interpersonal and communication skills, is able to track, organize and manage a number of projects at a time, be creative in solving problems and has a strong working knowledge of a wide variety of computer software and research tools. Most importantly, she/he is willing to learn and grow and accept challenges. She/he will also be able to manage the needs of the office of the District Superintendent and make recommendations regarding improvement in the way the District Office functions.

The individual should be able to provide outstanding support to the District Superintendent, allowing the District Superintendent to focus on strategic initiatives and planning; collaborate with other districts, local churches, and conference entities; communicate well with others across a wide range of backgrounds and perspectives;  offer assistance, ideas, and recommendations for a higher level of functioning; have knowledge of the mission, vision, values, and structure of the North Texas Conference and The United Methodist Church;  demonstrate radical hospitality including highly effective interpersonal skills;  be able to make independent decisions and work autonomously; be able to prioritize assignments;  use discretion and confidentiality in all facets of the job.

Responsibilities

  • Provides support to the District Superintendent to ensure all administrative tasks are achieved on time or ahead of schedule, in a professional, radically hospitable oriented and quality-focused manner
  • Serves as the initial contact for the District Superintendent and handles and/or distributes calls, emails, faxes, and mail as appropriate
  • Serves as the initial contact with ministerial candidates before they meet with the District Superintendent and assists them with initial candidacy process details
  • Maintains highly confidential information and files and is responsible for time sensitive material
  • Prepares routine and complex correspondence, reports, and presentations as well as the District newsletter, using office technology including word processing, graphics, and spreadsheets
  • Provides editorial revisions to enhance written communications
  • Responsible for the information sent to the web master for the District website
  • Works with the District Lay Leader to coordinate communication to local church lay leaders in the District, as needed
  • Researches, analyzes, and compiles data and figures for presentations and proposals including financial statements, if necessary
  • Represents/interacts with laity, clergy, churches, and other conference teams and committees on behalf of the District Superintendent
  • Organizes and maintains file system, and files correspondence and records including personnel folders
  • Maintains District Office budget which includes all financial accounts, payment of bills for the District Office, and specific record keeping requirements           
  • Maintains calendars, schedules appointments, and coordinates arrangements for meetings and conferences
  • Prepares agendas, reserves and prepares facilities, and records minutes of meetings as authorized by the District Superintendent 
  • Assists in the coordination of District Charge Conference, Annual Conference, Check Out Day,
  • District Leadership training, SPRC training, Statistics, Clergy Christmas dinner, and any others events as necessary for the District
  • Works with the local churches in supporting them with all Conference iniatives
  • Prepares outgoing mail and correspondence, including e-mail and faxes
  • Orders and maintains supplies, and arranges for equipment maintenance
  • Participates on various committees and task forces as assigned by the District Superintendent
  • Organizes and expedites flow of work
  • Handles special projects as assigned by the District Superintendent        
  • Performs other duties either related or non-related as needed to meet the changing needs of the District and any other functions as deemed necessary by the District Superintendent

Education/Skills

  • High School Diploma or equivalent; Bachelor's Degree is preferred
  • Five (5) years related administrative experience and prior experience supporting an individual at the executive level required
  • Excellent interpersonal/relational skills
  • Must have extensive knowledge of Microsoft Windows, Microsoft Office, and Internet applications, including the ability to create spreadsheets and executive level presentations
  • Must have the ability to conceptualize and develop written communication in a clear and professional manner
  • Must have the ability to work independently on multiple tasks simultaneously and initiate follow up
  • Must have the ability to write reports and business correspondence
  • Must have a professional demeanor and be able to speak effectively
  • Ability to handle sensitive information with the highest degree of confidentiality required
  • Must be a person of deep personal Christian faith and integrity
  • Bilingual in Spanish and English, a plus

Work Hours: Monday – Thursday: 8:30AM-4:30PM, Friday 8:30 a.m. to 12noon.  Will be expected to work some nights and weekends, depending upon scheduled meetings and/or deadlines

Salary: Commensurate to experience

Benefits: Health, Pension and Paid Time Off (PTO) benefits outlined in the Employee Handbook of the North Texas Conference, The United Methodist Church

How to Apply

Submit resume and references to North Central District Lay Leader Kenneth Wolverton at
Contact Email: [email protected]
Contact Phone:


 

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