First UMC Plano: Office Manager

Date Posted: 1/18/2023


First UMC Plano, Plano, TX

Job Description

The Office Manager oversees and provides for the effective functioning of all duties related to FUMC Plano office management. This position covers a very broad sweep of tasks and responsibilities daily, weekly, monthly and annually.

Responsibilities

  • Duties assigned by the Lead Pastor as needed.
  • Contact person for the church and carry on the business responsibilities that are necessary to run a very successful office with accuracy, integrity, confidentially and compassion and create a warm, hospitable, nurturing environment for visitors and volunteers.
  • Build strong relationships with all staff and ministry areas.
  • Recruit, train, supervise and schedule office volunteers.
  • Collaborate with the Administrator Associate position. 
  • Responsible for Realm database with the assistance off the Administrator Associate.
    • Maintain the Realm database and membership records
    • Track worship and Sunday school attendances
    • Record visitor information and prepare weekly report of new visitors.
  • Set and maintain the church calendar.
    • Maintain the ACS facility scheduler: all meetings and events held at the church and off-site events scheduled by the FUMC Plano ministries.
    • Maintain the ACS master FUMC Plano ministries and Realm calendars, ensuring they are synced.
    • Schedule Sunday morning ministry tables.
    • Print each week’s calendar and table diagrams for weekend facility staff.
  • Run reports from the Realm database as requested.
  • Prepare bulletins for special events, worship, funeral and memorial services.
  • Schedule all baptisms/weddings and oversee arrangements.
    • Print baptismal certificates to be ready by the Sunday of the baptism.
    • Coordinate with Altar Guild, Reception Ministry, Sound and/or Media technicians, and Worship Arts Ministry, as needed.
  • Support Associate Pastor with the prayer list, congregational care and deceased tracking reports.
  • Assist with coordinating project and special events.

Shared Responsibilities with Director of Facilities

  • Set the HVAC system according to the meetings and events scheduled on the church calendar.
  • Maintain the inventory and ordering of all office and janitorial supplies.
  • Assist with oversight of facility staff.

Skills and Qualifications

  • Attention to Personal Spiritual practice
  • Willingness and ability to maintain confidentiality
  • Outstanding people skills; ability to deal in an appropriate and caring manner with all who come into the church - members, visitors, vendors, and staff.
  • Highly organized with the ability to carry out several tasks simultaneously.
  • Demonstrate ability to organize, manage and nurture volunteers.
  • Initiative-taking team member; embrace my role.
  • Computer skills in Microsoft Word, Excel, Publisher and database management.

Accountability: The Director of Business Administration will supervise the Office Manager.

How to Apply

Email a cover letter and resume with salary requirement to Nina Davis, Director of Business Administration, at
Contact Email: [email protected]
Contact Phone: 972-423-4506


 

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