First UMC Plano: Office Manager

Date Posted: 11/10/2023

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First UMC Plano, Plano, TX

Job Description

The Office Manager oversees and provides for the effective functioning of all duties related to FUMC Plano office management. This position covers a very broad sweep of tasks and responsibilities daily, weekly, monthly, and annually.

Staff Classification: Full-time Support Staff Exempt

Accountability: The Director of Business Administration will supervise the Office Manager.

Responsibilities

1. Duties assigned by the Lead Pastor as needed.
2. Point of contact person for the church and carry on the business responsibilities that are necessary to run a very successful office with accuracy, integrity, confidentially and compassion and create a warm, hospitable, nurturing environment for visitors and volunteers.
3. Build strong relationships with all staff and ministry areas.
4. Recruit, train, supervise and schedule office volunteers.
5. Maintain the inventory and ordering of all office supplies.
6. Support Administrative Associate on all aspects of Realm database.
7. Enter data from new member.
8. Assist with Charge Conference reporting.
9. Set and maintain the church calendar.
   1. Maintain the ACS facility scheduler: all meetings and events held at the church and off-site events scheduled by the FUMC Plano ministries.
   2. Maintain the ACS master FUMC Plano ministries, Realm, and website calendars, ensuring they are synced.
   3. Schedule Sunday morning ministry tables.
   4. Print each week’s calendar and table diagrams for weekend facility staff.
10. Run reports from the Realm database as requested.
11. Assist and collaborate with preparation of bulletins for special events, worship, funeral, and memorial services.
12. Administer Columbarium sales and recordkeeping. Schedule services of inurnment and assist with service.
13. Schedule all baptisms/weddings and oversee arrangements.
    1. Print baptismal certificates to be ready by the Sunday of the baptism.
    2. Coordinate with Altar Guild, Reception Ministry, Sound and/or Media technicians, and Worship Arts Ministry, as needed.
14. Support Associate Pastor with the prayer list, congregational care and deceased tracking reports.
15. Assist with coordinating projects and special events.

Shared Responsibilities with Director of Facilities

1. Set the HVAC system according to the meetings and events scheduled on the church calendar.

Qualifications

1. Attention to Personal Spiritual practice.
2. Willingness and ability to maintain confidentiality.
3. Outstanding people skills: ability to deal in an appropriate and caring manner with all who come into the church - members, visitors, vendors, and staff.
4. Highly organized with the ability to carry out several tasks simultaneously.
5. Demonstrate ability to organize, manage and nurture volunteers.
6. Initiative-taking team member; embrace my role.
7. Computer skills in Microsoft Word, Excel, Publisher, and database management.

How to Apply

Email a resume and cover letter to Nina Davis, Director of Business Administration, at
Contact Email: [email protected]
Contact Phone: 972-423-4506