Date Posted: 9/16/2024

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University Park UMC, Dallas, TX

Job Description

University Park UMC seeks an experienced manager interested in multifaceted position, working with building staff, contractors, trustees, and building tenants. This position will oversee major campus improvement projects in the next 2-3 years, in addition to handling overall responsibility for the operation and maintenance of church buildings and parsonage, grounds, and all mechanical and building equipment. The Facility Manager reports to the Executive Pastor.

DUTIES AND RESPONSIBILITIES

The Facility Manager will lead and manage day-to-day operational and property management functions of the church including the parsonage and the Weekday School. Specific responsibilities include:

Trustees and Staff Coordination

• Support and coordinate with church Trustees, church staff and other members to create and implement strategies and processes that enable the long range plans for church properties. Present as needed to the Church Council. 
• Participate with the Trustees and Construction Committees on Major Church renovation and maintenance projects.

Building Maintenance

• Ensure our facilities are clean and set-up to enable all activities planned for the church. This includes cleaning, room setup, door locks, room temperatures, audio visual and other services and required.
• Establish schedule and oversee execution by the building supervisor, processes for proactive routine maintenance to ensure building operates smoothly without unnecessary interruption (exp, HVAC check, filter replacement)
• Ensure building supervisor and staff execute on the the schedules and processes above.

Building Security

• Work with trustees to establish and implement the security strategy for church property and the parsonage.
• Establish schedules for physical (personnel) and technological (door locks and cameras) security in coordination with staff and WDS to ensure appropriate measures are in place to protect those using the church while maintaining a welcoming church environment. 
• Be competent in security technology in order to adjust schedules as needed including on a remote basis. 
• Coordinate with WDS on inter-related security processes.

Building and Project Management

• Oversee the establishment and management of a list of major and minor repairs that need to be completed to maintain reliable operations of the facility.
• Provide project management to insure timely evaluation, decisioning and execution of projects on budget.

Vendor Management

• In coordination with church trustees, vet, select (including multiple bids), negotiate, and manage buying activities and contracts on behalf of the church, including insurance policies, telephone systems, internet/data service, software applications, building maintenance and property related services.
• Negotiate contracts for maintenance and operations of items related to the church building and/or church parsonages and coordinate vendor responsibilities with staff responsibilities. 

Financial Management

• Provide fiscal management to establish and gain agreement on an operations budget.
• Display and instill discipline to ensure budgets are met. 
• Administer leases to third party tenants and assist finance director and trustees in establishing the appropriate lease rate. Provide same assistance on the cost allocation to the WDS.
• Coordinate with the church finance director to ensure operations and maintenance purchases are completed within appropriate authority and invoices are delivered on a timely basis for payment.
• Interface with insurance broker on questions and claims. 

Personnel Management 

• Train, manage and evaluate the building supervisor on assigned responsibilities.
• Assist and provide back up to building supervisor when out of the office for oversight of custodial staff and operation of technical services such as systems that manage door locks and room temperatures.

Technical Management 

• Coordinate maintenance and enhancement of computer, office and telephone equipment and WI-FI to ensure reliable service. 
• Provide first tier support for desktop computers, servers, local area and wide area networks, back-up systems, printers, telephones, fax and copy machines.

PERSONAL QUALIFICATIONS

• Experience managing facilities greater than 50,000 square ft. 
• Experience managing major construction and maintenance projects. 
• Competency in the operation and maintenance of energy management, building automation and security systems including the ability to utilize critical software to operate the building.
• Familiarity with major infrastructure equipment and systems including computers, HVAC, fire alarm, security controls and general equipment and machinery used throughout the facility.
• Proven leadership qualities in operations administration, including the ability to direct and work harmoniously and creatively with all levels of church staff and lay volunteers and manage building supervisor and custodian staff to expected performance. 
• Strong Organizational Skills with the ability to successfully oversee execution of multiple projects at once.
• Strong Process Management skills required to establish routines required to insure reliable building performance.
• Currently working in DFW metroplex

How to Apply

Email resume and cover letter to Rev. Emma Williams ([email protected])
Contact Email: [email protected]
Contact Phone: 214.368.1435